Management Information and Monitoring System and Timekeeping System

Today, Information and Communication Technology is increasingly recognized as a key resource of the organization comparable in importance to human resources. It is considered extremely important for generating information in different field of sources.

There is no denial that the present generation is one firmly ruled by the influence of Information Technology. Unlike several decades ago, the world today has come to a full realization of the fact that information technology is the foremost useful thing of the new generation. In the world of globalization, Information Technology has made possible new collections of data and new ways to access scientific information. Information Technology also has made possible new modes of communication among organizations, allowing them to collaborate more easily.Information Technology affects how research is conducted, how new products and processes are developed, and how technical information is communicated. In general, Information Technology is influencing technological innovation and advancement in society from the present to future generation.

AKO BICOL (AKB) Party List is a government organization tasked to promote, encourage and support Bicolano people in their primary needs during the time of natural calamity and other form of difficulties. One of their agenda is the Scholarship Program; it is open to qualified College Students enrolled in any school within the Bicol Region whether such school is privately owned or public. Their goal is to extend financial assistance to poor, talented and deserving College students in the Bicol Region through scholarship grant, and to confer scholarship grant to students in order to assist them attain their goal and aspiration.Management Information System is a system or process that provides the information necessary to manage an organization effectively.

A system for gathering financial, production, and other information that managers need to operate a business, especially a system that is computerize. It is also known as the Information System, the Information and Decision System, the Computer-based Information System. The information it generates are generally considered essential components of prudent and reasonable business decision. [1]Timekeeping System is a Time and Attendance System that process and collects actual time entered by scholars on the job training.

The data is later transferred to the Scholars Management Information and Monitoring System where scholars are being monitored by the Head of Scholarship Program.From the past up to this present moment, the existing systems of AKO Bicol was a bit arduous since the type of system they are using is a paper based type of system process and Excel type of storing, monitoring and archiving system software. Due to the existing problem of using the traditional method, the researcher decided to analyze the existing system process of AKB Scholarship Program and conduct a study to improve the current system they are using.The Scholars Management Information and Monitoring System and Timekeeping System for On The Job Training is designed to provide the AKO Bicol Party List Scholarship Program the information which is exceptional in attributes to catch all such points and reports to provide a measure of comparison with the actual performance. It concentrates on the quality of input.

It ensures that the input satisfied the parameters, such as impartiality, validity, reliability, consistency and accuracy. This is imperatives for ensuring the quality of outputs for effective and efficient information.The system has numerous benefits to offer to AKO Bicol Scholarship Program for them to increase the effectiveness of their sufficient workflow and time lines. This system can minimized information overload and easier control for evaluating and improving performance of every scholarship grantee of AKO Bicol Party List. Aside from all the above benefits, it is also useful for processing, storing, retrieving, monitoring and evaluating the information from data sources of the said program.Statement of the ObjectivesGeneral Objectives This study aimed to develop an automated Management Information and Monitoring System for AKB Scholars that will offer easier access for the Information of each scholar grantee and monitor their academic performance, and Timekeeping System for every scholar on the job training for accurate and faster data processing and retrieval without data loss.

Specific Objectives Specifically, this study aims: 1. To develop a system that will manage and record the information of each scholarship grantee of AKO Bicol Party List. 2. To monitor the activity service and academic performance of each scholarship grantee of AKO Bicol Party List that would easily identify their scholarship status.

3. To automate the time attendance of each scholar on the job training for accurate data processing without data loss. 4. To provide a system that would easily access and generate reports such as scholarship grantee and on the job trainee information status.Scope and Delimitations This study aimed to develop an automated Management Information and Monitoring System and Timekeeping System for AKO Bicol Party List Scholarship Program that will offer easier access for the Information of each scholar grantee and monitor their activity service and academic performance.

The research will focus * The research will focus…* The project will include… * This study is delimited to… * Due to time constraints. . . * On the other hand…Significance of the Research The importance of Computer-based Information and Decision System is well known.

It has come a long way, and enables any organization in achieving a particulars function, objectives or goal with the aid of a set of components. It is not only provides a rational platform for decision making but also helps in operation of a sub-system and provides a synergetic organization in the process. It is capable of taking advantage of the computational ability of the organization like processing, monitoring, and archiving efficiently among others. For this reason, the development of the system will deem beneficial to the following:Bicol University AKO Bicol Party list.

Researchers.The Definition of Terms The following terms used in this study were conceptually and operationally defined: Management Information System – a system for gathering financial, production, and other information that managers need to operate a business, especially a system that is computerize. [1] Monitoring – is to check something at regular intervals in order to find out how it is progressing or developing. [1] System – it is a set of computer components, an assembly of computer hardware, software, and peripherals functioning together.