They can be created on Power Point and are usually projected onto a wall, or the slides can be printed out and used for handouts or notes to accompany the presentation. These too are usually a formal style, but it does depend on the topic. Spreadsheets are used for compiling and sorting available data into something that is easier to understand and more usable.
Business cards are small, useful cards that can be given to clients that they can easily find contact details for the company. These are usually double sided, one side with the company logo and one with the details.Describe different formats in which text may be presented. Some formats include; PDF, .
Doc and RTF. Files saved In a PDF format are usually converted from word or excel documents Into the non editable PDF format to ensure that the documents do not get altered when emailed out to clients. Documents saved on Microsoft Word are saved with the file name . Doc and are easily edited to alter things such as layout, format, font etc. A document saved in Rich Text Format (RTF) can be read by most word processing packages. Explain the purpose and benefits of designing and producing high quality and attractive documents.
High quality and attractive documents give a good impressions of the business to whoever sees them. The documents look professional and this helps to attract people to the business which will increase profits. A high quality document will be very clear and easy to read. Therefore It Is Important that documents containing Instructions or procedures are of a high quality to help enamels risks or mistakes happening. Know the resources available to design and produce documents and how to use them.
Resources include computers, scanners, printers and computer software.I use these n a day to day basis In work and have a clear understanding of how to use them. To produce high quality and attractive documents you must use a good software package, such as Microsoft Word. You must use a good quality printer/photocopier to ensure the print quality of your document does not let you down. If you are printing photos as part of your document you should ensure that you use the appropriate type of paper.
When designing the document, you should make sure to chose a clearly legible font in an easily readable size.If you have chosen to use photos, make sure that they are good quality. Poor quality images, or tiny font size makes documents look unprofessional, are hard to read, and are not aesthetically pleasing. Explain the purpose and benefits of using different types of resource to design and produce high quality and attractive documents. By using different types of resources, you can produce a visually appealing and high quality document.
The main purpose and benefit of this is that it promotes a good, professional company image, which will help to attract clients.A high quality document means that people can clearly understand what the document is about as t will have a logical layout, legible font and easily understood language. Describe different types of technology available for inputting, formatting and editing text, and their main features. The standard way to input text is through a keyboard of a computer or laptop, or through the touchstones of a phone or tablet. You can also scan in text which can be converted to a word document with certain software packages. On most computers there is also an option to use an on screen keyboard.
This can work well if a normal keyboard is not available to you, but if the screen is not touch sensitive then clicking he required letters with a mouse, or using arrow keys, can be tiresome and clumsy. The main program used to format and edit text is Microsoft Word. On Word you can change font type and size, layout and add pictures. If you do not need all of these sophisticated formatting options then you could use the more basic Notepad. Notepad is Just for typing basic text, without formatting opts such as fancy fonts or adding pictures.
Microsoft Word also has spell/grammar check which is useful when editing documents. Explain the value and benefits of agreeing the purpose, content, style, and deadlines If you know the purpose of the document then you can make sure that the content and style meet the specified requirements. By knowing this information before you start, it means that you can create the document with the specific purpose in mind. This will save you time as you the document will require less editing time to get it to fit the purpose. This will help you to meet the deadline.
Knowing the deadlines of your pieces of work means that you can accurately priorities your task to maximize your efficiency and productivity to make sure your work is completed in time for heckling, reviewing and submitting. Describe ways of researching and organizing content needed for documents. Before you start, you should find out some information about the document such as purpose, length, format and the audience. Once you have determined these you can start to research and write your document, making sure that you reach the requirements as you progress.As you research and get your content together, you should organize them in a way that is easy to understand and that follows a logical format so that it is easy for others to read. Describe ways of integrating and laying out text and non-text.
There are a few different software/programmer that you can use to integrate text and non text. For example, Microsoft Word, Publisher and Powering. All of these allow you to insert things such as pictures and graphs alongside text and format it so that the picture sits within the text as you like it. You can also edit the picture to sit better within the text by cropping it, or adding a border.
If you don't want to design a document from scratch, many programmer have preset templates which you can use o for your document that have ready made spaces for pictures and blocks of text. Describe ways of checking finished documents for accuracy - including spelling, grammar and punctuation - and correctness, and the purpose of doing so. Once the document is finished, I will use the spell check facility. This checks spelling and grammar. Anything that is found to be incorrect gets automatically underlined in a colored WA'.
Y line so that it is easily identified and changed.It is then best to get someone else to read through the document in case there is something that has en missed by the spell check, as these are not always totally accurate. It is important that documents are checked thoroughly as documents sent out are seen as an extension of the company. Therefore, a document with many mistakes will reflect badly on the business. It may also make it difficult for the recipient to read and fully understand the document. Explain the purpose of storing documents safely and securely, and ways of doing so.
Sure that they comply with the businesses regulations and also to Data Protection Act requirements.It is important to store documents securely to secure that information goes not get leaked, or fall into the wrong hands. With regards to electronic files, it is important to save files regularly, to protect them from unexpected computer problems, and to always make a backup. In our office, we save everything onto the server which gets automatically backed up on a regular basis to avoid any loss of data due to computer malfunction. Paper files get stored in magazine files in large cupboards where they can easily be found in the future. Explain the purpose of confidentiality and data protection when preparing documents.
It is important to ensure that there are high levels of confidentiality and that the requirements of the data protection act are met. A leak of information could have serious consequences for the business and the owners of the data. A breach of security resulting in the unauthorized release of information would cause clients to lose faith in the company, or could give its competitors an advantage. Both of these are bad for the company and could result in a loss of clients and therefore a loss of profits. Explain the purpose and benefits of meeting deadlines.
