Business trends these days include greater pervasiveness of computers, continuing convergence of computing and communication, greater automation of work, more value residing in information, new forms of organization and management, faster pace of business, accelerating global competition, and gradual acceptance of global standards. In today’s modern world, business organizations make use of Information System to improve their day-to-day operations. Information system combines work practices, information, people and information technology organized to achieve the goals of an organization.A Management Information System supports all management functions in the conduct of their job responsibilities. The information in an Information System includes formatted data, text, pictures and sound. The users of this information system include not only the top-level management but also the rank-in-file employees of an organization.
This Information System (IS) performs work related to processing information. Information System plays the following roles (1) participating in the execution of tasks (2) linking planning, execution and control within a subsystem (3) coordinating and integrating subsystems.These are tightly intertwined with work practices. These must change to support new work practices and these new practices may be driven by new ideas, problems, environmental and technological forces. In turn, work practices require adaptations by users, different information and new ways on how to use information technology (http://www. koolnet.
com/mistutor. htm). Information Systems comes in different types. One common type is the Office Automation System (OAS).
OAS helps and improves the day-to-day business operations in order to give the best services to customers and clients.The use of Office Automation System such as Payroll System and Human Resource Information System enhances the services offered by an organization, not only to its external customers but also to internal ones. It is advantageous for an organization to have such Information System to keep abreast with other competitors in the market and to give faster response time to customers. This establishes a strong commitment of an organization towards achieving its goals and continuing to give quality products and services to their clients.
Internal customers are those within the company which works for them.They, too, need a system that can help them in whatever task is given in order to comply with what the management requests from these employees. This software, the Office Automation System, has brought so much change in the way transactions are done – in and out of the company. It has been proven that customers are more satisfied since the birth of OAS. It has been in place for years now and it is quite observable that business operations improve. Payroll System is typically used in the accounting department of an organization to simplify calculation of the salaries of the employees.
This helps the department in providing a quick computation of the bi-monthly salaries of all employees and in return, the employees also get faster response time in cases they have queries about their salary. Human Resource Information System also helps the Human Resource Department in monitoring the absences and tardiness of the employees. They can also easily keep track of the days a particular employee applies for either a vacation leave or sick leave. The output for this is then forwarded to the accounting department for payroll computation.Thus, this contributes to the faster computation of the salaries. The two mentioned software are both developed in order to make transactions faster and to alleviate the burden that manual processes bring.
It is an undeniable fact that manual process is a very tedious task and generates results less quick compared to automation. That is why many organizations – big or small, bought Office Automation Systems to fully serve its internal and external customers. This is needed and is, indeed, a very important tool for a company to be successful in the business world.Office Automation System’s files and records are saved in a secured storage area, particularly in database management software (DBMS).
This DBMS provides a very tight security and assurance that the data stored are in good hands for future references. This is the very main reason why DBMS is widely used in the new era. In addition, DBMS also does proper record management and record handling, thus, making the records easier to handle and manipulate. Office Automation Systems (OAS) is usually developed to run in Windows platform.
And in this new age, where the pace of Information Technology is so fast, OAS runs in Windows XP Operating System or Vista. Running this type of information system in a more advanced operating system or platform makes it more reliable and efficient in delivering positive results to the management, the customers and the suppliers as well. Acquiring the best specifications of a personal computer in running an information system also contributes a lot. Of course, it is very obvious that computer systems having faster processors and higher memory capacity can handle large amounts of data.
