Enrolment serves as a vital part in the life of every student upon entering schools, either public or private.
It gives students the impression on how the whole institute manages and manipulates the entire body. Moreover, enrolment serves as the first experience of all students by which he/she takes part in the school’s activities.The billing system is one of the major parts of an enrolment system. A billing system is a system designed to handle time and billing tracking as well as invoicing customers for services and products. It is very essential to the enrolment process because it involves the registration of students, computation of school fees and safe keeping of records.Implementing an automated billing system will increase the productivity of employees while decreasing the labor cost because the school won’t need many employees to handle the enrolment process.
It can also boost the popularity of the school because of having such technology. Most importantly, an automated billing system reduces the risks of miscomputation, recording errors and loss of records.In line with this, the proponents are proposing the development of a prototype automated billing system for Eastern Visayas Central Colleges to assess whether automated grading was feasible, economically viable and as accurate as the manually computing system which they are currently using.The researchers attempt to design and develop billing system which wants to enhance process and flow of the old system. It will also lessen the works of the cashiers with the used of computerized billing system per semester, and summary sheet of student statement of account.
1.A Statement of the Study 1.A.1 General The manual encoding, submission and distribution of student`s statement of account of Eastern Visayas Central College.1.
A.2 Specific The process of inquiry of student statement of account is inconvenient, tiresome and at some instances are time consuming. The students need to wait to their respective cashiers in order to know their outstanding balance and statement of account. The Cashiers are encountering errors during computing of the student’s outstanding balance and account.
The Cashiers need to recount and see the student’s official receipt they paid for the whole semester to make sure their outstanding balance.1.B. Objectives 1.B.
1 General To develop an Automated and Computerized Billing System for Eastern Visayas Central Colleges. 1.B.2 Specific To develop a system that will lessen the cashier`s tasks in counting the students outstanding balance and account. To develop a system that can able to count automatically.
To develop a system that will shorten the process of inquiry of student outstanding balance and account. To develop a system that can able the cashiers to manage the student outstanding balance and account. To develop a system that can inquire student outstanding balance and account in a short time.1.C Significance of the study This study was made to find out that the use of automated billing system will lessen the time for the transaction of student outstanding balance and account.
Also in using this system it can lessen the labor of the person involve in this study. This study will benefit the following person:Students of Eastern Visayas Central College - it can help them to inquire their student outstanding balance and account in a more efficient way. They can get their summary of statement of account in a short time. Cashiers of Eastern Visayas Central College – it can help them to lessen their tasks in preparing of statement of account of student outstanding balance. To the Parents/Guardians- it can help them monitor the student outstanding balance and account of their children.
To the Future Researchers- it can help them as a guide to enhance more from their future thesis1.D Scope and Limitation 1.D.1 Scope The request of the student outstanding balance and account can be done through the school cashiers. The cashiers have an authority to edit the student outstanding balance and account.
The students can inquire student outstanding balance and account by the school cashiers. The cashiers can add, edit, view and delete student outstanding balance and account. The can can change their password to secure the student outstanding balance and account. The cashier can print the summary of student outstanding balance and account. Only the cashiers are qualified to open the system to secure the student outstanding balance and account.
The device used in the system is for student billing only.The system automatically back up the database.1.D.2 Limitation It cannot be use for conversation.
If the cashiers submitted wrong figure of student outstanding balance and account, the system is not reliable in human error. The student billing relies on Cahiers and no internet connection.1.E Definition of Terms Account - a record of debit and credit entries to cover transactions involving a particular item or a particular person or concern. Billing – a process of sending an invoice to customers for goods or services.
Billing system - Billing system refers to the software and hardware used in performing the billing process. The combination receives data on specific accounts or customers. It then creates invoices, reports and record payments made to customer accounts. Database – is systematically organized or structured repository of indexed information (usually as a group of linked data files) that allows easy retrieval, updating, analysis, and output of data.
Inquiry - a seeking for information by asking questions.Statement of account – a periodic summary of account activity with a beginning date and an ending date. The most commonly known are checking account statements, usually provided monthly, and brokerage account statements, which are provided monthly or quarterly. Monthly cred bills are also considered account statements.
