Introduction Through the different stages of civilizations man always tried to look for ways to make their work and life easier. Man was never satisfied, so the concept of automation was applied to give solutions to different problems from the different fields of Agriculture, Industry, Academic and much more. Most of the companies or institutions nowadays are implementing automated techniques and processes to meet their growing needs, and it can be best defined by widely used of computers and other devices. According to the website polson. k12. mt.
s, “Students usually begin each new school year with excitement and enthusiasm – even if they don’t show it to adults. The anticipation of new classes, new friendships, and renewing old friendship provides real motivation for daily attendance at school during those first few weeks. ” Unfortunately, after a few weeks some students, particularly those who don’t perform well in school, become careless about regular attendance. Missing a few classes seems inconsequential to them. It is important for a student to have regular school attendance, because it is difficult for young people to learn if they’re not in class.
In addition, most of the lessons are presented to students based upon or related to those that preceded it. Therefore, student who misses a day of school also misses a day of education which cannot be retrieved. There are also researches that show that those students who have regular school attendance are more likely to be successful during their school years. It is the school officials particularly the instructors, to maintain and monitor the student’s attendance, doing this task is not an easy job, because it should be done on a daily basis.But even if the schools do their job in monitoring and maintaining the students’ attendance, another task which is informing the parents or guardians of the student if the student missed or skipped a class.
AMA Computer College Cabanatuan branch was established on June 14, 1999. The campus is a private computer school which offers undergraduate degree. The instructors in the said school manually maintain and monitor the students’ attendance and the record is saved to a traditional class record, since it is done manually the process is prone to errors.And because the record should be kept for a long period of time the space needed to keep the records also becomes a problem. There are also times that the instructors forgot to check the attendance. At the end of the week the instructors have to manually provide a summarized copy of the attendance, then pass it to the admission officer of the school, he/she is the person responsible for notifying the guardians of the students about the students absences.
The admission officer manually sends message to the guardians of the students via SMS.The researcher of this study and faculty of AMACC has come up to an idea of developing a computerized system known as Automated Campus Attendance Monitoring Bar Coded ID and Notification System via SMS, a hardware and software package that will minimized the work required in checking the students’ attendance and notifying the guardians about their students’ absences. The proposed system will not only reduce the work required in monitoring the students’ attendance but it will also automate the process of informing the guardians of the students.In addition, if the new technology is implemented it can be used by the school to be technologically competitive to other schools. Statement of the problem This study seeks to develop a systematic Automated Campus Attendance Monitoring Bar Coded ID and Notification System via SMS which is designed specifically for AMA Computer College Cabanatuan branch.
The following questions are specifically dealt with in the study: 1. How may the Automated Campus Attendance Monitoring Bar Coded ID and Notification System via SMS be developed in terms of: a. Programming Language Use b. Hardware Used c. Data Storage .
Type of User 2. How the proposed system may be described in terms of: a. Security b. Reliability c. Accuracy e.
User-friendliness f. Functionality Scope and Delimitation The logical boundary of the proposed Automated Campus Attendance Monitoring and Notification System using Bar Coded ID is set to this part to indicate its goal without overlapping of activities. The proposed system will be using bar code reader attached to a computer. The proposed system can monitor when does the student enters and leaves the campus. It can also monitor and check if the student attends to his/her classes.The proposed system can also provide a record of the location of the student if and only if the student has a class during that time.
The system can send SMS to the guardians of the students. It can also provide a printed copy of the records. As an additional feature, the proposed system will provide a software interface for different school offices so that if they want to talk to that particular student they can leave a message to the student profile, so that the next time the student enters the campus he/she can read the message as he/she taps the ID to the bar code reader placed on the main gate of the campus.But like the other developed system the proposed system can’t perform everything. The proposed system is not responsible for the automatic opening and closing of the gate, it can’t also detect if a student ask another student to tap the ID for him/her.
Obviously the proposed can’t send SMS to the guardians if the sim card used don’t have enough credits. The system will not work in case of power interruption. Significance of the Study Instructors When the proposed system is implemented, the instructors do not need to check the students’ attendance manually, the instructors just need to focus on discussing the lessons.They can also get a printed copy of the attendance.
Guardians Every Friday of the week the proposed system will send SMS to the guardians of the students informing them about the absences of the students, if there is any. And anytime of the day the guardian can also check if the student enters the campus or still within the campus. Admission Officer This person does not need to manually notify the guardians of the students one by one through SMS, the responsibility is now transferred to the proposed system.Every Friday the proposed system will automatically summarize the students’ attendance and will send message upon the confirmation of the admission officer. School Officials If they want to talk or they need something to a certain student, the school personnel can leave a message to the profile or registered account of the student, so that the next time the student enters the campus he/she can read the message.
AMA Computer College The proposed system can be used by the marketing officers of the school to promote that the school is technically competitive, and it can also be used as a marketing strategy to the guardians of the students.Data Flow Diagram Review of Related Studies and Literature This chapter indicates the ideas relevant to the present subject relating to the other studies and is briefly discussed to provide the foundation of the proposed system. In order to develop a new method and procedures, careful review of literature and studies must be done for the development of the system. School absence is a student missing from school or class with or without the prior knowledge and consent of parents, guardians, or school personnel.Research is increasingly showing that attendance at all ages is incredibly important and is directly correlated to student success and graduation rates. Importance of School Attendance According to Jett and Platt (1979), it is a belief that only through regular school attendance a students can progress academically at a successful rate.
They also stated that, attendance is part of a pupil’s cumulative record, and therefore it is important that good school attendance habits be established for later years when students seek employment.Attendance of students into classrooms or seminar rooms is important and can be considered as the starting point towards attaining a good education. (Kizildag, Basar, Celikag, Atasoylu,Mousavi) Rood (1989) views absenteeism as a constant interruption of the learning process. The more absences a student accumulates, the less he or she can be expected to adequately participate in and understand classroom activities.
This is because most of the lessons presented in school are based on those that preceded it.According to the study of Steve Thomas, Loretta Newman-Ford, Steve Lloyd, Julie Prior, it can be concluded that presence at learning events is an accurate indicator of students’ academic success and retention. A student who attends classes regularly can have a less chance of taking a failing grades and more chance of achieving high grades. Although attendance declines throughout the academic year, there remains a consistent pattern between attendance and performance.
Rodgers (2001) finds a small but statistically significant impact of attendance on academic performance in a sample of students enrolled in her Introductory Statistics course.Cohn and Johnson (2006) examine the relationship between class attendance and academic performance in a sample of 347 economics students. Their findings indicate a strong positive correlation between attendance and performance. The observation has been done after taking into account motivational and aptitude differences across students, the difference in exam performance between a student with perfect attendance and a student attending only half of the classes is, on average, a full grade.
In a study conducted by Kang H. Park and Peter M.Kerr in a class where attendance did not enter directly into student grade determination, the role of class attendance was statistically significant in explaining student grades in those classes. Specifically, the research demonstrated that the lack of attendance was statistically significant in explaining why a student received a failing grade in a specific class. The statistical tests employed in the article found that regular class attendance was a significant determinant in minimizing a student's chance of receiving a failing grade.The study also strongly suggests that regular class attendance can aid significantly by acting as an insurance policy in avoiding a low grade in a given class.
A student having a habitual pattern of absence from school will produce unwanted results not only to the grade performance of the involve student, but also to the different groups of people that surrounds him/her. According to the findings of the California Department of Education (2000), absenteeism affects the following.Absenteeism hurts the student, students who are frequently absent fall behind in academics and miss important socialization concepts that enhance their ability to understand and follow directions or, ultimately, plan for the future. Absenteeism hurts other students, those who are frequently absent require more individual attention from the teacher. Absenteeism hurts the school and district, state financial support for schools is directly linked to student attendance.When students are absent, the school loses money.
Absenteeism hurts the community, students who are truant are more likely to be involved in criminal activity. In addition to the cost of the crime itself, add the costs to the community when juvenile dropouts fail to become productive members in the community, are added to the welfare roles, or become a part of the working poor and need a disproportionate number of social services. Based on these conclusions, a number of recommendations were generated.Action to increase attendance could help to retain students and improve their chances of academic success. Automated Attendance Monitoring Thomas, Newman, Lloyd, and Prior encourages school institutions to implement reliable and supportive attendance monitoring to quickly pinpoint students displaying signs of educational disengagement or potential lack of progression.
Following this up with action to increase attendance could help to retain students and improve their chances of academic success.Kizildag, Basar, Celikag, Atasoylu and Mousavi(2007) stated that the process of taking attendance requires attention of the instructor, and among the classical methods of taking attendance are reading out the student names and check if they are present in the class or signing a paper by the students present in the classroom. The pros and cons of the classical method is the useful interaction between students and the instructor through which the instructor can get to know the students in a small class and on the other hand, loss of time spent while taking the attendance of a crowded class.They also identified that technological improvements can be useful tools to help in the development of new methods to eliminate the disadvantages of the classical methods while enhancing its advantages.
The researchers also said determining the correct tools to use is very important. Radio Frequency Identification System, Bluetooth, and Barcode readers are some of the few tools that can be used for the advancement. Nowadays, they become cheaper and they can be used in a variety of applications, such as, identification, counting, tracking or positioning.Barcodes and their readers are heavily used in markets to identify the objects on sale. The use of new technologies could save precious time of the customer and the shop staff. According to the product documentation of SB Electronic Ltd, by using automated scanners, student attendance can be recorded automatically, rapidly and accurately by presentation of their existing ID card.
The company called the system by the name "Onyx", a system that can builds a picture of attendance that can identify any student difficulties while there is time to act.Producing a student attendance monitoring system, improves student retention by the early identification of patterns of missed lectures enabling the timely intervention of pastoral care, also the ability to prevent early dropout has considerable financial benefits to the school. Onyx produces reports, which give details of students who have failed to attend their expected timetabled engagements. Emails can be sent automatically to relevant parties. Bibliography Bowen, E. , Price, T.
, Lloyd, S. , and Thomas, S. 2005) Improving the quantity and quality of attendance data to enhance student retention. Journal of Further and Higher Education. Thomas, S.
, Newman-ford, L. , Lloyd, Steve. , Prior, J. Electronic Attendance Monitoring: An academic perspective and a practical solution. Safe Schools and Violence Prevention Office, California Department of Education(2000).
School Attendance Improvement Handbook. ( http://www. cde. ca. gov/ls/ai/cw/documents/schoolattendance. pdf) Cohen, E.
and Johnson, E. (2006) Class attendance and performance in principles of economics, Education Economics.Kang H. Park and Peter M.
Kerr ("Determinants of Academic Performance: A Multinomial Logit Approach", THE JOURNAL OF ECONOMIC EDUCATION. Ratnam Alagiah, (Griffith University - Gold Coast), Debbie Delaney, (Griffith University - Gold Coast), Lisa McManus, (Griffith University - Gold Coast). Determining the Relationship Between Attendance and Performance in Accounting Education. Rood, R.
E. (1989). Advice for administrators: Writing the attendance policy. NASSP Bulletin. Jett, D.
L. & Platt, M. L. (1979).
Attendance: The Bottom Line. NASSP Bulletin.Mehmet Kizildag, Erden Basar, Murude Celikag, Emine Atasoylu and Sayedali Mousavi(2007). An Automated Attendance Monitoring and Registration System for EMU’s SPIKE Seminar Series.
Arden Grove(SB Electronic Ltd)(2000). Onyx Student Attendance Monitoring System. (www. telepen. co. uk) ----------------------- Automated Campus Attendance Monitoring Using Bar Coded ID And Notification System Via SMS Bar Coded ID Instructor Recorded Attendance Student Taps the ID School Official Personal Message Message Confirmation Guardian Attendance Result Attendance Query Attendance Query Admission Officer Attendance Result
