During week one deliverable our team was dysfunctional. Team members don’t know one another very well, don’t talk to one another, and certainly don’t listen to one another very well (Herding Chickens). (2005, p. 3). To overcome this we setup a chat sessions the following Saturday to discuss selecting a Topic plan. After an hour of chatting a topic was selected and submitted. The following day a team member review the topic and decided changes were needed in the wording of the topic.
We met our deliverable for week one but had to make three additional revision to the topic plan. For week 2, 3 and 4 deliverable our team was communicative. Team had evolved, its members know how to talk to each other more importantly, and they knew to listen (Herding Chickens). (2005, p. 3). A Virtual team (VT) is a team in disparate locations that rarely if ever meets, but works with all the finesse of an on-site team than meet every day (Herding Chickens). (2005, p. 35).
A number of studies have looked at how students use specific computer-mediated communication (CMC) tools or types of tools. Benson and Hewitt (1998) showed that students found the collaborative experience provided by CMC tools beneficial. Students in a study conducted by Wilson and Whitlock (1998) rated their CMC environment highly and considered it more useful than the telephone for interacting with tutors. Been a virtual team we decided to use various forms of CommunicationTechnology to interact.
Group discussion blackboards where team members can discussion issues and make suggestion about the project. A group email distribution list was setup where all documents, update, revisions, scheduling, change request, change control purchase order will be send for the entire team to view and modify. Team personal emails will be use for new changes to documents when team members were unable to logon to the group website but had access to mobile phone to view emails. We setup a weekly conference call to discuss individual project deliverable and others project related issues.
We schedule a weekly group chat where members give update on assigned tasks, discuss others issues, give notice if they will miss the next chat sessions and help with others assign tasks. File Exchange is where team members can share group project files, download, edit and modify. Conclusion Email and other electronic communications allow project team members to work around team member’s schedules so they can continue work without having to stop for frequent meetings to handle the details of the project.
Email is instant and allows for an efficient exchange of information. In addition, communicating via email gives the sender the chance to research and think about what they will say before they say it. A study by Ruberg et al. (1996) revealed that the CMC discourse encouraged more experimentation, sharing of early ideas, increased and more distributed participation, and collaborative thinking compared with face-to-face communication.