Chapter I INTRODUCTION A. ABSTRACT The primary purpose of this study about Library System is to show how the system helps the librarians, the students and faculties . The study focuses on borrowing and returning process of the books. The role of the integrated library system is, and always has been, to help manage the effective delivery of library services. This has traditionally been anchored on the management of the catalogue and physical collection. B. BACKGROUND OF THE STUDY
Library Borrowing/Returning System is a process of organizing important information, used to track items borrowed, and the scheduled time for returning. This system helps users or people who responsible in recording the data appropriately, it also saves time and more convenient to use than the traditional manual recording. Lack of library System in a school can lead to chaos and troubles, and because of it the librarian is having a problem to serve each students and faculties who wish to use the library.
It is extremely useful in the school to use that automated system. C. STATEMENT OF THE PROBLEM Library System nowadays is more on automation. The purpose of this study is to develop School of Saint Anthony's Library system. We all know that storing and retrieving of information are very important. Our client is using an automated Library system as of now. They are encountering a major problem which cannot be solve by them. They are manually recording all the information from the student before they can print the overdue slip.
D. SCOPE AND LIMITATIONS Scope a. notify a user that a book is overdue. b. it is only used in adding, editing and deleting records. c. it generates reports. Limitations a. It cannot display the number of borrowed books. b. Cannot show the number of days of book that overdue. E. SIGNIFICANCE OF THE STUDY The system provides convenience to its user through easier and faster way of transactions. Fortunately, today’s generation of high technology machine and tools can substitute this workers.
This system will provide a high technology way of retrieving and managing the books data that have been borrowed and returned. The study will be a great helpful to the following: Student- the student can easily access and retrieves information to help minimize the effort they exert in borrowing and returning of books, this also help them to get an idea on how they can develop the study and it will serves as a reference or guide.
Faculty/Librarian- this study will help them to process recording the books in fastest and accurate way. It will help to keep and handle essential information of the borrowed and returned books. Chapter II REVIEW OF RELATED LITERATURE A. RELATED LITERATURE German library literature records various examples of library instruction from the 17th to 19th Centuries. Ewert (1986) gave a summary of this literature and detailed where the library instruction occurred, who generally was conducting it, and what was covered.
Unfortunately, the article was written in communist East Germany and most of the examples are tied into how these instruction sessions ultimately aided the climate of revolution against capitalism. This makes it difficult to determine what the curriculum of the classes was or how many non-revolutionary library instruction examples may have occurred. Regardless, it shows that a tradition of library instruction in academic institutions had developed in Germany prior to the its origins in the United States in the late 19th Century.
As the United State's higher education system is based on the German model, this may have influenced the earliest academic library instruction practitioners in the US. Melvil Dewey, the founder of the modern American library profession, articulated early on the view of the librarian as tha t of an educator. Wrote Dewey (1876), "The time is when a library is a school, and the librarian is in the highest sense a teacher. It was about this time that libraries on academic campus became significant. According to Hardesty, Schmitt, and Tucker (1986), academic libraries prior to late 19th Century were small. However, the introduction of graduate level education drove the creation of much larger libraries. This in turn created a need to educate patrons in how to use these larger, more complicated collections. Winsor (1880) advocated a library centric view of higher education.
He saw the library as the center of the university and the natural location to teach classes. He was skeptical of textbooks and believed that students should use the library collection to learn instead. His belief was that librarians and professors were equally important in educating students and that they should work together in teaching classes. This view would naturally lead to a great deal of classroom instruction for the librarian in the library.
Winsor was head of the library at Harvard University when he wrote his article and he worked with Harvard's president Charles Eliot to spread this view of the importance of the library and the librarian. In the 1880s, some academic librarians were already lecturing in the classroom. Robinson (1880) described his lectures to freshmen and sophomore classes. His main objective was to turn the student into real scholars who would be able to educate themselves and do future esearch without the aid of either a professor or librarian. Robinson wrote that personal inquiry was the most important trait that any student could acquire from higher education. Many of the librarians in the late 19th Century were also professors. They taught in their areas of specialty on a regular basis. Teaching in the classroom was not a new idea for them. Dedicating a class, or a course, to the use of libraries however was a new idea.
Davis offered the first college for credit course in bibliography at the University of Michigan in the 1880s. Davis (1886) described how he had begun frustrated with classroom library lectures. The students were not acquiring the skills in library use that he felt they needed in one or two or even three lectures. He remedied this by offering an entire course on library use. Davis's course on bibliography became the model for many other similar courses at other universities.
Melvon L. Ankeny, a Reference Librarian of Ohio State University, wrote an article that appeared in the Journal of Academic Librarianship (January 1991) entitled “Evaluating End-user Services: Success or Satisfaction,” wherein he compares two methods of assessing the success of end- use r searches. In this study, he finds that in many cases, high levels of reported end-user “satisfaction” with computerized services may not reflect true success rates.
The results indicate that some types of evaluation instruments to measure the true success of those engaged in computerized searches may not be reliable. At Duke University Library in Durham, North Carolina, a survey was undertaken by a firm experienced in conducting valid studies respected in the business community. The study was intended to determine and understand the user needs of the Library as it plans to redesign their information retrieval environment.
The first phase of the project was to conduct focus group sessions that would define the issues to be addressed in the second phase. The second phase was a mailed survey sent to the academic community which would provide the statistical data on user needs. The first part of questionnaire was focused on users’ current needs, while the latter half centered on the perceptions of the future, or the ideal structure for information r etrieval.
The result of the survey (as reported in the article entitled “What does the User Really Want? The Library User Survey Project at Duke University” and written by Kenneth W. Berger and Richard W. Hines, in Journal of Academic Librarianship, November 1994) elicited few surprises. Respondents stated their desire for the future library and all its important features – online access, more thorough research, 24-hour computer use, full-text retrieval.
But they faced a dilemma in choosing what traditional library services to give up. Among the top expendable features of the present library were - the library as “a social gathering place”, card catalog, library orientations and tours, study areas, print copies of magazines and newspapers, open stacks, and interlibrary loan service. In 1993 t he De La Salle University Library conducted an evaluative study of its resources based on the four areas of Stufflebeam’s evaluation model, namely: context, input, process, and product.
Context evaluation was focused on the assessment of the needs of the library patrons and the extent to which their needs were realized, while input evaluation was focused on the assessment of the library staff’s skills and of the adequacy or efficiency of the services/resources in meeting these needs. Process evaluation was focused on assessing the strengths and weaknesses of the program and the identification of the areas needing improvement. Product evaluation was centered assessing the effectiveness of the library services/resources.
A survey questionnaire was devised and distributed to the target respondents which included the students (graduate and undergraduate), faculty, non-academic staff, and library personnel. The study revealed the top five ranking needs of the library users: (1) materials related to their subject of research, (2) quiet and comfortable place to study, (3) up-to-date periodical collections, (4) audio-visual materials and equipment for class reports and discussion, and (5) reproduction of library materials.
In 1994 the DLSU Library again undertook a Needs Assessment Survey on the Computerization of Library Procedures and Functions. It included the same target respondents. A Likert type instrument was used, and data were analyzed through the use of means and standard deviations. The study revealed that the areas of priority needing computerization are in the cataloging/indexing services, circulation of books, and provision of online databases.
Both the 1993 and 1994 studies appear in the Journal of ITEO Studies published by the Institutional Testing and Evaluation Office (DLSU Press, 1996) Just recently, another study was undertaken, this time focused on a comprehensive evaluation of the c ollections of the DLSU System Libraries, to include the libraries of DLSU-Manila and the College of St. Benilde, DLSU-Dasmarinas, and DLSU-Health Sciences Campus, also in Dasmarinas, Cavite. A team of library experts, headed by Mrs.
Narcisa Munasque, began data collection in the summer of 1998 and completed its survey and data analysis in January 1999. It is expected that by March of this year, the results will have been submitted to the President of the DLSU System, Bro. Rolando Dizon, FSC. (Unpublished article written in 1999 and submitted for research incentive by Fe Angela M. Verzosa) 7 B. DEFINITION OF TERMS Library System- a system used in recording books who have been borrowed and determining the due date or the day that the books should returned.
Computer- a programmable machine designed to automatically carry out a sequence of arithmetic or logical operations. Barcode Scanner- is an optical machine-readable representation of data, which shows data about the object to which it attaches. Originally barcodes represented data by varying the widths and spacing of parallel lines, and may be referred to as linear or one-dimensional (1D). Printer- is a peripheral which produces a text or graphics of documents stored in electronic form, usually on physical print media such as paper or transparencies.
Many printers are primarily used as local peripherals, and are attached by a printer cable or, in most new printers, a USB cable to a computer which serves as a document source. Maelisa- is based on a 32-bit client/server architecture that runs on Windows operating system. MAELISA is a proven software. Libraries with small & huge collections are using it. MAELISA is customizable and upgraded continuously to meet the technological advances in the field of data storage, retrieval, user interaction and communications. MAELISA is user friendly, menu driven, and highly interactive software.
Library assistant can easily operate the system even without prior knowledge in cataloging, circulation etc. Its powerful user interface feature like drag-drop makes its user feel very comfortable. The accompanying off/on-site training and reference manuals ensure smooth transition from the current computerized or manual system to MAELISA. C. List of current equipment 1. Computer 2. Barcode Machine D. Specifications of current equipment EquipmentSoftwareQuantityManufacturer Computer4 Barcode Machine1 E. List of Software currently used 1. Maelisa 2 2. Windows XP F. Estimated Cost 00,000 – 1,000,000 D. Additional Equipment Printer E. Specs of Additional Equipment EquipmentSoftwareQuantityManufacturer Printer F. Estimated Cost 1,000,000 – 1,500,000 G. Cost Comparison Using manually is more expensive than automated because all of the unnecessary information are needed to be print and in automated the only thing you need is the overdue slip and over all records. H. Production Comparison In automated it is easy to use and it also lessen the effort and time while in manual there’s chances of error. Chapter V
PROGRAM LISTING Form 1: Private Sub Command1_Click() Adodc1. Recordset. AddNew Command2. Enabled = True End Sub Private Sub Command2_Click() Adodc1. Recordset. Delete Command1. Enabled = True End Sub Private Sub Command3_Click() ans = MsgBox("Are you sure you want to Exit? ", 32 + 4, "warning") If ans = vbYes Then Form6. Show Form1. Hide Else MsgBox "Your action has been cancelled", 64, "confirmed" End If End Sub Private Sub Command4_Click() End End Sub Private Sub Timer1_Timer() Label31. Caption = Format(Date, "mmmmdd, yyyy") Label32. Caption = Format(Time, "hh:mm:ss AM/PM") Text6.
Text = Format(Date, "mmmmdd, yyyy") End Sub Form 2: Private Sub Command1_Click() If Text2. Text = "ssa" And Text1. Text = "library" Then Form4. Show Else Form3. Show Form2. Hide Text1. SetFocus End Sub Private Sub Command2_Click() ans = MsgBox("Are you sure you want to Exit? ", 32 + 4, "warning") If ans = vbYes Then End Else MsgBox "Your action has been cancelled", 64, "confirmed" End If End Sub Form 3: Private Sub Command1_Click() Form2. Show Form3. Hide Form2. Text1. text= “” Form2. Text2. text= “” End Sub Form 4: Private Sub Timer1_Timer() ProgressBar1. Value = ProgressBar1. Value + 10
Label2. Caption = "Loading..... " & ProgressBar1. Value & "%" If ProgressBar1. Value = ProgressBar1. Max Then Timer1. Enabled = False Form5. Show Form4. Hide End If End Sub Form 5: Private Sub Command1_Click() Form1. Show Form5. Hide End Sub Chapter VI USER MANUAL GUIDE •To Log-in use the admin username and password then click “Log-In” •A picture of SSA will appear, Click the SSA Logo to continue. •The main menu will appear. Click the “ADD” button and fill up the needed information then click again the “ADD” button to add the overdue date.
Choose the record from the list to add the information to the slip. •To choose record: click the first column from the record list. •To add records: click again the “ADD” button. •To delete record: click the first column from the record list and then click the “DELETE” button. •Click the “PRINT” button to print the overdue slip. Chapter VII SUMMARY AND CONCLUSION A. Summary The Library system of the School of Saint Anthony is already automated but their system still having an errors like retrieving of records of the overdue library books.
This case study helps the school to print the overdue slip not using manual recording. We provide a system that makes the printing process automated. We also add some equipments that make the process more convenient. The cost comparison is not that expensive and the school definitely can afford it. We also made the system easy to understand or in a simplest form so the end users can input the needed information faster and more accurate. B. Conclusion This study made the process accurate and easy. It makes the user manipulate the system in more convenient way.
This system also provide an output that will give the printed information about the overdue library books. C. Recommendations We recommend this study to the schools who experiencing difficulties on printing the overdue library books. This study also recommended to faculties and librarians because this system is easy to use and did not takes time to process. This study also helps students to understand how the Library system works and they can get some idea on how to make a library system that they can use in the future. D. Pictures in Action